Company Secretary (12-month contract)
Sydney
An exciting opportunity now exists for a self-motivated, ambitious individual to join the Legal team at Optiver as the organisation continues to grow and the team’s involvement in all facets of the business expands.
WHO WE ARE
Optiver is a global market maker founded in Amsterdam, with offices in London, Chicago, Austin, New York, Sydney, Shanghai, Hong Kong, Singapore, Taipei and Mumbai. Established in 1986, today we are a leading liquidity provider, with close to 2,000 employees in offices around the world, united in our commitment to improve the market through competitive pricing, execution and risk management. By providing liquidity on multiple exchanges across the world in various financial instruments we participate in the safeguarding of healthy and efficient markets. We provide liquidity to financial markets using our own capital, at our own risk, trading a wide range of products: listed derivatives, cash equities, ETFs, bonds and foreign currencies.
Optiver’s Sydney office is one of the primary players within Asian markets, trading a range of products. Established in 1996, we're an active participant on the Hong Kong, Korea, Singapore, Taiwan and Japan exchanges, and act as Optiver’s APAC head office.
WHAT YOU'LL DO
You will be primarily responsible for:
- Scheduling, coordination and conduct of relevant board meetings including distributing meeting papers and drafting meeting minutes and resolutions.
- Drafting and circulation of Board and Member written resolutions.
- Meeting relevant statutory/regulatory filing requirements including lodgement of financial statements.
- Maintaining and updating corporate records (including internal filing and document management) such as registers of members, share ledgers, directors and officers, authorised signatories etc, signed meeting minutes and resolutions.
- Managing the incorporation of companies, restructuring or cessation of companies and assist with licencing applications.
- Assisting in the upkeep of related internal policies and documents such as the company constitutions, board and committee charters and APAC Directors Manual.
- Advising on and supporting corporate governance practice improvements.
- Driving the implementation of Optiver global framework initiatives relevant to the company secretarial/legal function.
- Arranging for and providing relevant induction and ongoing training e.g. for directors in respect of their obligations.
- Supporting the movement of share capital across the Optiver Group, including preparation of share allotment documents and issuance of shares certificates.
- Coordinating the financial year end activities for all APAC entities.
- Managing the compliance reviews of Optiver’s infrastructure and connectivity services entities.
- Managing the implementation of board and entity management platform, Diligent.
For jurisdictions outside of Australia, this role will be supported by external company secretarial providers and/or internal individuals in local teams, where applicable.
In this role you will have the opportunity to work closely with the Legal team and with senior staff across the control functions and business throughout the APAC region as well as counterparts in Europe.
In addition, as the Legal team adopts new technologies such as document management systems to enhance its processes, you will play a key role in implementing these, where relevant to your role.
WHO YOU ARE
- 10+ years of experience in company secretarial/ legal role
- A legal background is preferred but someone with relevant previous experience will also be considered
- Self-motivated, very well organised and strong on attention to detail
- Sufficient maturity to deal with senior business stakeholders
- Excellent communication skills
- Interest in financial markets and or trading
- Eagerness to learn; questioning disposition
- Australian citizen or permanent resident
WHAT YOU'LL GET
- The chance to expand and design the role and assume greater responsibility for the wider corporate governance issues within a complex business
- An opportunity to work on a variety of issues and matters across locations and support a thriving and expanding technology and trading business
- Great exposure to senior stakeholders
- Competitive remuneration and additional leave entitlements
- Training, mentorship and personal development opportunities
- Gym membership plus weekly in-house chair massages
- Daily breakfast, lunch and an in-house barista
- Regular social events including an annual company trip
As an intentionally flat organisation, we believe that great ideas and impact can come from everyone. We are passionate about empowering individuals and creating diverse teams that thrive. Every person at Optiver should feel included, valued and respected, because we believe our best work is done together.
Our commitment to diversity and inclusion is hardwired through every stage of our hiring process. We encourage applications from candidates from any and all backgrounds, and we welcome requests for reasonable adjustments during the process to ensure that you can best demonstrate your abilities.