Are you ready for the next step in your career and like the idea of joining a fast-paced, dynamic and international trading company? Is communicative, self-starter and organised how you would describe yourself? Then you might be the new Executive Assistant we are looking for.

WHO WE ARE:

At Optiver, our mission is to improve the market by injecting liquidity, providing accurate pricing, increasing transparency and acting as a stabilising force no matter the market conditions. With a focus on continuous improvement, we play an active role in the safeguarding of healthy and efficient markets for all participants. We tackle the toughest problems, challenge the status quo and always aim for excellence. As one of the largest market making institutions, we are a trusted partner on 70+ exchanges across the globe.

Our Amsterdam office is where it all began. Since our founding in 1986, Optiver’s Amsterdam office has developed into one of the most dynamic and exciting trading floors in Europe. Our culture reflects the Dutch capital city’s progressive, innovative and inclusive nature. With its unique spirit, Amsterdam is the ideal hub for our teams to trade a wide range of products, from listed derivatives to cash equities, ETFs, bonds and foreign exchange. 

WHAT YOU’LL DO:

At Optiver, no two days are the same. In your role as Executive Assistant your primary focus will be to support our Management- and Supervisory Boards and our Corporate Secretary. You will be part of our Executive Office team, which consists of the Corporate Secretary, whom you will report into, a Paralegal and two Executive Assistants. The Executive Office is fully focused on providing ‘best in class’ support to the Management Board (MB), Executive Committee (ExCo) and Supervisory Board (SB) (together the Boards) of our company. The Executive Office has fast turnaround times and focuses on very high precision in work in terms of information flows, meeting documentation and everything to be taken care of around meetings of the Boards, including the logistics. The Executive Office team is a new team and you can really make your role as Executive Assistant within this team your own. Do you have a great idea to professionalise the tasks and activities of the team? You will have the freedom to make it happen. This is your opportunity to operate with a great deal of autonomy and make an impact.

In short, as Executive Assistant your responsibilities will include (together with the other Executive Assistant in the team):

• Calendar and mailbox management for the MB members (the Global CEO, Global CRO and Global CFO);
• Supporting the Corporate Secretary in the administrative part of her job;
• Scheduling all meetings of members of the Boards and coordination with the other Executive Assistants in the Optiver regions (APAC, US, Europe);
• Preparing the annual calendar with all meetings of the Boards, the shareholders meetings and the Annual Partner meeting;
• Organising all logistics around the meetings of the Boards and the Board members (restaurants, events, travel, meeting times etc);
• Organising the SB meeting abroad in June each year together with the Executive Assistants in the relevant location;
• Preparing formats for the agenda’s, cover notes, minutes, action and decision lists;
• Informing all owners of topics on what is expected from them and within which timelines;
• Developing a submission procedure for meeting documentation and making sure all relevant stakeholders are aware and adhere to the included meeting documentation quality requirements and submission deadlines;
• Responsible for smooth organisation around certain organizational processes, such as Business Planning, Dividend planning, larger global projects;
• Making sure all meeting documents (including cover pages) are submitted in time (and in correct format);
• Organising logistics around educational sessions, teach-ins, deep dives, onboarding programs;
• Organisation of the Annual Global Partner meeting;
• Keeping bio’s of all members of the Boards up to date.

WHO YOU ARE:

Optiver is seeking our next Executive Assistant, and we are looking for someone with the following qualifications:

• An academic degree;
• Demonstrated experience as an EA at an advanced level;
• Proven experience working at the Board / C-suite level;
• Excellent interpersonal communication skills in English, both verbal and written;
• Strong proficiency in Microsoft Office programs, particularly Word and Outlook;
• Excellent understanding of organizational processes;
• Strong organizational and time management skills, prioritize and meeting deadlines;
• Service orientated with exceptional attention to detail;
• Ability to handle confidential and sensitive information in a discrete manner at all times;
• Results-driven and pro-active mindset, self-motivation, flexibility and enthusiasm.

WHAT YOU’LL GET

You will be part of a well-established and high performing global firm whilst experiencing the excitement that comes from a growing operation. We offer a supportive environment for you to perform at your best. This is your chance to work alongside best-in-class professionals from over 40 different countries.

Some of our key benefits include:

• Competitive remuneration;
• Breakfast and lunch facilities, sports and leisure activities, Friday afternoon drinks and even weekly in-house chair massages;
• Being highly international, we are accustomed to guiding expats through their relocation, offering competitive relocation packages and providing visa sponsorship where necessary.

HOW TO APPLY:

Are you interested in furthering your career on one of the most dynamic and exciting trading floors in Europe?

Apply directly via the form below for the position of Executive Assistant in our Executive Office. Please provide us with a CV and letter of motivation in English. Applications without a letter of motivation will not be reviewed. When we think there is a potential match, you will hear from us sooner than you expect. If you have any questions feel free to contact our Recruiter Lilian van Riel via [email protected]. Please note, we cannot accept applications via email for data protection reasons. 

Please note, if you are selected from your application to proceed to the next round for the position of Executive Assistant, you may be required to take an online assessment.

Kindly note that we do not require any assistance from third-parties including agencies in the recruitment of this role. 

DIVERSITY STATEMENT:

As an intentionally flat organisation, we believe that great ideas and impact can come from everyone. We are passionate about empowering individuals and creating diverse teams that thrive. Every person at Optiver should feel included, valued and respected, because we believe our best work is done together.

Our commitment to diversity and inclusion is hardwired through every stage of our hiring process. We encourage applications from candidates from any and all backgrounds, and we welcome requests for reasonable accommodations during the process to ensure that you can best demonstrate your abilities.

More information on how Optiver Europe processes your personal data can be found in our Privacy Policy.