Back
Experienced Business Operations

Office and Facilities Coordinator

Austin

Optiver’s Office Operations team is seeking an Office and Facilities Coordinator to run point on the day-to-day upkeep of our 40,000 square foot space in the Domain area of Austin. Our organized and process-driven team is focused on providing excellent hospitality to employees, candidates and guests alike, and the Office Coordinator will support our Facilities & Office Manager in the execution of this function.

Who we are:

Optiver is a tech-driven trading firm and leading global market maker. As one of the oldest market making institutions, we are a trusted partner of 70+ exchanges across the globe. Our mission is to constantly improve the market by injecting liquidity, providing accurate pricing, increasing transparency and acting as a stabilising force no matter the market conditions. With a focus on continuous improvement, we participate in the safeguarding of healthy and efficient markets for everyone who participates.

Based in ‘The Domain’ neighborhood, Optiver’s Austin office serves as the firm’s innovation nucleus, with a strong focus on quantitative research, software and hardware engineering initiatives. With tech innovation an integral part of our core business, the booming city proved an ideal backdrop for our heavy investment into machine learning, research infrastructure and big data computing. What’s more, with world-class music, food and art scenes, as well as countless scenic outdoor activities, the quality of life for Austin Optiverians is second to none.

What you’ll do:

The Office Coordinator will be our front desk ambassador, helping to create and maintain clear channels of communication, organization and coordination for all office operations and procedures, with a goal of maximizing effectiveness and efficiency.

  • Manage the front desk, including greeting guests and vendor deliveries, shipping and receiving domestic and international packages, arranging print services, purchasing and inventorying supplies, and maintaining equipment
  • provide security monitoring and access control, including administration of keycards in liaison with property management
  • Support scheduling and planning of meetings in the office with internal and external stakeholders
  • Source, schedule, and coordinate third party vendors in support of Optiver’s T&E team
  • Comply with, and monitor, safety rules, policies, and procedures
  • Perform work assignments on an as-needed basis – must be comfortable and proficient in prioritizing tasks
  • Communicate with co-workers, vendors, candidates and visitors professionally
  • Contribute to the overarching Office Operations team effort across N America by participating in recurring team meetings
  • Build respectful relationships with teammates, guests and third party vendors
  • Comfortable interacting across all levels of the organization
  • Coordinate activities with other internal departments
  • Issue, collect, and inventory badges for employees, visitors, and contractors
  • Assist with, visitors and contractors, and ensure they are escorted when onsite
  • Coordinate a wide range of details such as meeting room set-ups, IT set-up & clean up
  • Provide a well-maintained, welcoming office environment, and be available to offer support when needed
  • Support the Facilities & Office Manager by making suggestions for and supporting implementation of office improvements
  • Occasional overtime hours may be required

Who you are:

  • 2 years Office Administration Experience in similar role
  • Self-starter who can work unsupervised
  • Understand and be proficient in customer service and satisfaction at all levels, including executive level leadership
  • Graduation from high school or its equivalent
  • Knowledge of Microsoft Office functions (Word, Excel, PowerPoint)
  • Knowledge in Atlassian products (JIRA & WIKI) preferred
  • Comprehensive knowledge of the organization, functions, responsibilities, and procedures of the office
  • Considerable knowledge of personnel policies and procedures and demonstrated ability to use those policies and procedures to resolve problems
  • Excellent writing skills and the demonstrated ability to develop written reports and action plans
  • Demonstrated ability to identify problems within an office and to develop feasible solutions
  • Must be able to stand for prolonged hours and preform physical tasks: e.g. lifting 50 lbs., stoop, bend, reach above your head, and climb a step stool.
  • Be able to work under pressure and manage deadlines during peak periods

What you’ll get:

  • Work alongside best-in-class professionals from over 40 different countries.
  • Performance based bonus structure that is unmatched anywhere in the industry. We combine our profits across desks, teams and offices into a global profit pool fostering a truly collaborative environment to work in.
  • Ownership over initiatives that directly solve business problems.  

Alongside this you will get great other benefits such as 25 paid vacation days and market holidays, fully paid health insurance, daily breakfast and lunch, training opportunities, 401(k) match up to 50% and charitable match opportunities, regular social events and clubs, and many more.

Experienced Business Operations Austin
Careers

Related vacancies

  • Business Operations

    Mobility & Immigration Manager

    Optiver is seeking a passionate and talented Mobility & Immigration Manager to join our Talent Team. Responsible for providing a world-class experience to ensure that all relocating employees feel supported, heard, and empowered. Working directly with the Talent Team, this role acts as an internal consultant and subject matter expert to managers, recruiters and HR on […]

    Learn more
    Chicago
  • Business Operations

    Corporate Recruiter

    At Optiver, no two days are the same. In your role as Corporate Recruiter, you will be responsible for the end-to-end recruitment cycle of our candidates within the Business Operations department. You will act as a business partner for internal stakeholders and use your expertise to help them with their recruitment needs.  Have a great […]

    Learn more
    Amsterdam
  • Business Operations

    Facilities Coordinator

    At Optiver, employee safety, comfort and happiness is central to our mission. In support of these tenets, The Office Operations team is seeking a Facilities Coordinator to handle day-to-day upkeep of our existing 75,000 square foot office space in the loop, growing to 100,000 square feet next fall. Our organized and process-driven team is focused […]

    Learn more
    Chicago
  • Business Operations

    Mobility & Immigration Manager

    Optiver is seeking a passionate and talented Mobility & Immigration Manager to join our Talent Team. Responsible for providing a world-class experience to ensure that all relocating employees feel supported, heard, and empowered. Working directly with the Talent Team, this role acts as an internal consultant and subject matter expert to managers, recruiters and HR on […]

    Learn more
    Austin
  • Business Operations

    Recruitment Coordinator

    The key to Optiver’s success as a leading market marker is our people. The Recruitment Team is responsible for hiring top talent from around the world and creating a first-in-class candidate experience.  Optiver is looking for a self-starter and organized Recruitment Coordinator to join our experienced recruitment team. As a Recruitment Coordinator, you’ll support the […]

    Learn more
    Chicago
  • Business Operations

    Executive Assistant – Technology

    Are you ready for the next step in your career and like the idea of joining a fast-paced, dynamic and international trading company? Is communicative, self-starter and organized how you would describe yourself? Then you might be the new Management Assistant – Technology we’re looking for.  WHO WE ARE: Optiver is a proprietary trading firm […]

    Learn more
    Amsterdam
  • Business Operations

    Campus Recruiter

    At Optiver, no two days are the same. In your role as Campus Recruiter, your primary focus will be on hiring for our Graduate positions as well as our summer internships. You will be responsible for the end-to-end recruitment cycle of our candidates: from identifying talent at events, assessing whether they will be a cultural […]

    Learn more
    Amsterdam
  • Business Operations

    Campus Recruiter

    At Optiver, no two days are the same. In your role as Campus Recruiter, your primary focus will be on hiring for our Intern and Graduate positions across both London and Amsterdam. You will be responsible for the end-to-end recruitment cycle of our candidates: from identifying talent at events, assessing whether they will be a […]

    Learn more
    London
  • Business Operations

    Facilities Manager

    Optiver is looking for a Facilities Manager on a 12 month contract to join our Office Management team. This is an opportunity to work with a collaborative team and to grow your facilities career. WHO WE ARE Optiver is a tech-driven trading firm and leading global market maker. For over 35 years, Optiver has been […]

    Learn more